Corporate Diwali Party Planning India: Budget & Ideas 2026

Last reviewed: 16 September 2026

By Events Cookie Editorial Team

A good corporate Diwali party gives employees time to celebrate, connect with colleagues and feel appreciated. The planning starts with three decisions: who is coming, where the celebration will happen and how much the company can spend.

A festive office afternoon, a hotel dinner and a large entertainment gala need different budgets. In the worked examples below, a 100-person office celebration totals ₹2.81 lakh, a 250-person hotel dinner totals ₹14.80 lakh and a 500-person gala totals ₹37.95 lakh, rounded where necessary. Each includes a 10% contingency reserve and excludes taxes.

These are illustrative budgets built from stated assumptions, rather than published market rates or Events Cookie package prices. Your actual quotation will depend on the city, date, venue, menu, production and entertainment.

This guide covers corporate Diwali party planning in India for 2026, including cost calculations, themes, activities, artist selection, food, gifts, sample agendas and a practical checklist for HR and administration teams.

Planning a Corporate Diwali Party?

Events Cookie can coordinate your venue, décor, entertainment, sound and lighting, catering, hospitality and event-day management. Share your date, city, guest count and budget to request a proposal built around your celebration.

Call or WhatsApp: +91 9855555352
Email: contact@eventscookie.com

When Is Diwali in 2026?

Diwali falls on Sunday, 8 November 2026, according to the 2026 India holiday calendar from Time and Date.

For an office celebration, consider a working day before employees begin their festival leave. Late October or the first week of November may suit your organisation, but check leave patterns, shift schedules and your company holiday calendar before confirming the date.

For a hotel dinner, check employee availability before paying a venue advance. A Friday evening may look convenient until the RSVP survey shows that many employees plan to travel home that afternoon.

Keep participation in religious ceremonies optional. If your company includes a puja or lamp-lighting ceremony, communicate its timing separately from the wider celebration so everyone can participate comfortably.

Choose the Right Diwali Celebration Format

Decide whether the event is for employees only, employees and families, or employees with clients and partners. This changes the headcount, programme, food service and transport requirements.

Format	Suitable when	Main planning requirement
Office celebration	The team wants a convenient two- to three-hour gathering	Building approval, usable space and setup around office work
Hotel dinner	The company wants a hosted evening with food and entertainment	Ballroom layout, catering terms and guest travel
Family celebration	Partners and children are invited	Separate adult and child counts, family activities and supervision
Large festive gala	Several offices or business units are coming together	Stage production, registration, transport and crowd movement
Multi-city celebration	Employees work across several locations	A common brief with local menus, timings and suppliers

Choose the format before comparing prices. An office high-tea event and a hotel dinner contain different services, even when both are described as a “Diwali package”.

How Much Does a Corporate Diwali Party Cost in India?

Build the budget from the event scope. Food and gifts usually vary with the guest count, while a stage, host or photography team may remain a fixed cost within an agreed capacity and duration.

Use this calculation:

Event budget = guest-linked costs + fixed event costs + planning fee + contingency + applicable taxes.

Three Illustrative Diwali Party Budgets

The examples below assume one local celebration, hired event support and no guest accommodation. The office event includes snacks and beverages; the hotel and gala examples include dinner. They represent different levels of service, rather than a like-for-like price comparison.

Example	Guests	Total before taxes, including contingency	Effective cost per guest
Office celebration with activities and high tea	100	₹2,80,500	₹2,805
Hotel dinner with stage production and local entertainment	250	₹14,79,500	₹5,918
Larger gala with more production and hospitality	500	₹37,95,000	₹7,590

These totals include the gift allowances specified below. They exclude alcohol, celebrity performers, overnight accommodation and long-distance travel. A simpler celebration can cost less; custom production or a headline artist can increase the total substantially.

For a wider overview of event expenses, read our corporate event cost guide for India.

Example One: 100-Person Office Diwali Celebration

This example assumes the company provides a suitable office space without a rental charge. It includes high tea, festive décor, hosted activities and a modest employee gift.

Expense	Calculation or scope	Assumed amount
Snacks and non-alcoholic beverages	100 × ₹650	₹65,000
Festive décor and photo corner	Entrance and one main celebration area	₹35,000
Sound and basic lighting	Microphones, playback and setup	₹25,000
Host and activities	Agreed programme and activity materials	₹30,000
Photography	Limited event coverage	₹15,000
Employee gifts	100 × ₹300	₹30,000
Planning and coordination	Preparation and event-day team	₹25,000
Logistics and housekeeping support	Setup, movement and clearance	₹15,000
Permissions and operational allowance	Replace with actual requirements	₹15,000
Subtotal		₹2,55,000
Contingency	10% of subtotal	₹25,500
Total before taxes		₹2,80,500

If existing office sound equipment is suitable, or HR handles some coordination internally, adjust those lines. If additional furniture, cooling, power distribution or transport is needed, add it explicitly.

Example Two: 250-Person Hotel Diwali Dinner

This example assumes a hotel package that includes ballroom use with the agreed food commitment. There is no separate hall-rental line. Entertainment is a modest local programme, with its agreed equipment included in the production scope.

Expense	Calculation or scope	Assumed amount
Venue, dinner and soft beverages	250 × ₹2,200	₹5,50,000
Stage, screen, sound and lighting	Defined production package	₹2,20,000
Décor, signage and photo area	Agreed design and installation	₹1,00,000
Anchor and local entertainment	Agreed acts and performance duration	₹1,00,000
Employee gifts	250 × ₹500	₹1,25,000
Photography and video	Defined coverage and deliverables	₹50,000
Local transport and guest logistics	Planned shuttle or vehicle scope	₹75,000
Planning and event management	Professional fee and coordination team	₹75,000
Permissions, safety and operations allowance	Replace with confirmed costs	₹50,000
Subtotal		₹13,45,000
Contingency	10% of subtotal	₹1,34,500
Total before taxes		₹14,79,500

The effective ₹5,918 per guest includes the entire event budget and reserve. It is different from the assumed ₹2,200 catering and venue package rate.

Confirm what the hotel package contains. Separate charges for ballroom hire, electricity, external vendors or rehearsal access must be added if they are not included.

Example Three: 500-Person Diwali Gala

For a larger programme, this model allows ₹15 lakh for venue and catering at ₹3,000 per guest; ₹6 lakh for technical production; ₹2.50 lakh each for décor and entertainment; ₹3.75 lakh for gifts at ₹750 each; ₹1 lakh for photography and video; ₹1.50 lakh each for transport and event management; and ₹75,000 for permissions, safety and operations.

The subtotal is ₹34.50 lakh. Adding a 10% contingency of ₹3.45 lakh gives ₹37.95 lakh before taxes.

For 1,000 guests, obtain a fresh capacity and production plan. Doubling a 500-person budget may overlook additional buffet points, registration staff, transport capacity, sound coverage and venue requirements.

What Can Increase the Budget?

Guest Numbers and Minimum Guarantees

Track invited, expected and guaranteed attendance separately. If families are invited, collect adult and child counts and confirm how the venue charges for children.

Record the final guarantee deadline, additional-guest rate and cancellation terms. An unused guaranteed meal may still be chargeable under the venue contract.

Décor and Production

Custom fabrication, fresh flowers, large screens, substantial rigging and overnight installation increase the scope. Start with a clear layout and identify which features guests will actually see and use.

Specify equipment, crew, operating hours, transport, installation and dismantling in the production quotation. “Sound included” does not explain whether the system can support a live band.

Entertainment

An artist quotation should identify the performance fee, duration, travelling team, travel, rooms, local vehicles, technical requirements and hospitality. Celebrity availability and commercial terms require a date-specific enquiry.

Our artist technical rider guide explains how stage, sound, lighting and equipment requirements affect planning.

Event Management and Additional Charges

Ask whether the organiser charges a fixed fee, a percentage of managed expenses or a consolidated package. The proposal should identify deliverables, team size and any separately billed costs.

Check for overtime, external-vendor charges, generator fuel, crew meals, gift packaging, delivery, damage deposits and taxes. Record who can approve an extra expense during the event.

Office Diwali Party or Hotel Celebration?

Decision	Office celebration	Hotel celebration
Venue cost	Existing space may avoid rental	Package or rental commitment applies
Setup	Must fit around work and building rules	Depends on contracted access hours
Food service	Pantry, caterer and waste handling need coordination	Venue catering may simplify service
Entertainment	Space and sound restrictions may limit the act	More options if production access is suitable
Guest comfort	Check seating, washrooms and circulation	Inspect the actual event layout and facilities
Travel	Convenient for employees already on site	Shuttles or departure support may be needed
Atmosphere	Familiar and informal	A separate setting for a hosted evening

Planning Inside an Office

Walk through the space with facilities and IT teams before approving décor. Identify safe electrical points, food-service locations and areas that must remain restricted.

Keep entrances, corridors, lifts and emergency routes clear. Schedule fabrication and sound checks around working hours. Confirm when cleaners and vendors can enter, and when the space must return to normal use.

For teams working different shifts, repeat a short activity or offer more than one food-service window. A single afternoon slot may exclude employees who cannot leave their operational roles.

Planning at a Hotel or Banquet Venue

Ask for a scaled layout showing the stage, tables, buffet, photo area, technical console and guest routes. Assess capacity with the complete setup in place.

Confirm loading access, setup and dismantling windows, green rooms, sound-check timing and external-vendor policies. If a band is performing, obtain production approval before signing an entertainment contract.

For outdoor venues, agree on a usable indoor or covered alternative and the deadline for switching plans. Review weather and local air-quality conditions close to the event.

Corporate Diwali Party Theme Ideas for 2026

A useful theme guides décor, invitations, food and activities. Choose one that can be delivered within the venue and budget.

1. Festival of Lights

Use warm lighting, lanterns, marigold accents and a contemporary rangoli feature. Add a message wall where employees can thank colleagues for specific contributions.

This theme adapts well to an office reception or hotel entrance. Use battery-operated diyas where open flames are unsuitable, and keep floor decorations away from walking routes.

2. Indian Festive Bazaar

Create a small market with craft demonstrations, food counters and supervised creative activities. Guests can move between experiences at their own pace.

For a compact office event, choose three well-run stations, such as diya painting, a regional snack counter and a photograph area. Plan queues and cleaning space before adding more stalls.

3. Sufi Evening

Build the evening around a live Sufi performance, warm stage lighting and comfortable seating. Keep leadership remarks short and give the performance a clear place in the programme.

Arrange food service so guests can enjoy both the music and dinner. For artist research, explore our Sufi artists for corporate events guide, then check suitability and availability for your date.

4. Contemporary Indian Gala

Combine a restrained festive colour palette with textiles, floral accents and a clean stage design. An instrumental welcome set followed by a band or DJ can suit a hosted corporate dinner.

Keep branding concentrated at the entrance, stage and photo area. Guests should be able to see the performers and move comfortably between tables.

5. Regional Flavours, One Team

Invite employees to contribute food suggestions, music preferences or short stories about how their families celebrate. Build a menu or display around those voluntary contributions.

This works particularly well for teams drawn from several states. Avoid assigning colleagues the role of representing an entire region or community.

6. Artisan Diwali

Commission reusable décor pieces and gifts from selected makers. A craft demonstration can connect the theme to the guest experience.

Check samples, quantities, delivery dates and packaging early. If describing the event as sustainable, identify the specific actions taken, such as reusable signage or reduced disposable serviceware.

Office Diwali Activities Employees Can Enjoy

Choose a few activities that suit the available time and space. Provide an easy way to watch or socialise without participating.

Activity	How to run it	Practical detail
Team rangoli challenge	Give small teams equal materials and preparation time	Use designated boards or areas away from circulation
Diya-painting workshop	Run short batches with a facilitator	Allow drying time and provide carry-home packaging
Festive quiz	Mix accessible questions, images and team rounds	Keep it short and avoid testing religious knowledge as a requirement
Gratitude wall	Invite messages thanking colleagues	Encourage specific, respectful appreciation
Employee talent showcase	Invite voluntary performances in advance	Rehearse and cap the running time
Photo experience	Provide a festive backdrop and optional props	Keep the queue away from registration and food
Craft or food discovery trail	Let guests explore a small set of stations	Provide clear labels and enough service capacity
Community collection drive	Work with an identified organisation and its requested items	Make participation voluntary and confirm collection arrangements

If you include prizes, communicate simple criteria. Avoid awards based on body shape, marital status, accent or other personal characteristics. An optional festive dress code should not require employees to buy a new outfit.

Choosing Entertainment for a Corporate Diwali Party

Start with the audience, language preferences and available performance time. A strong host and a suitable local act may be all a smaller gathering needs.

Entertainment	Suitable role	Confirm before booking
Corporate anchor	Welcome, activities and programme flow	Script, pronunciations, language and working hours
Acoustic or instrumental act	Arrival, conversation and dinner	Sound coverage and agreed set duration
Sufi or live band	Main musical performance	Repertoire, stage space, sound check and technical rider
Stand-up comedian	A focused seated entertainment segment	Workplace suitability, language and audience boundaries
Dance or percussion act	Short opening or transition	Clear performance area and rehearsal access
DJ	Dancing after the main programme	Playlist, equipment, music permissions and finish time
Celebrity performer	Headline entertainment for a larger gala	Availability, contract, total booking cost and production requirements

Ask for recent performance material relevant to a corporate audience. Confirm whether the price is for a full band, a smaller ensemble, an appearance or another format.

Keep one person responsible for show timing. Leadership speeches, employee performances and dinner service should not consume the artist’s contracted performance window.

Food and Beverage Planning

An office afternoon can work with a well-served high-tea menu. A hotel evening needs a dinner plan that accounts for arrival time, performance breaks and departures.

Collect dietary requirements during RSVP. Consider vegetarian and Jain meals, relevant regional preferences and clearly communicated allergen information. Ask the caterer how special meals will be prepared, identified and served.

For a festive menu, consider a combination of regional starters, a balanced main course, a limited selection of live counters and familiar desserts. Choose quantities and service capacity carefully: an attractive counter loses its appeal if guests spend much of the evening queuing.

Keep drinking water and non-alcoholic beverages easy to access. If alcohol is included, confirm the venue’s arrangements, applicable permissions, service hours and departure transport.

Use a suitably registered or licensed food business and review preparation, storage and service arrangements. FSSAI’s catering food-safety guidance provides a useful reference for discussing these procedures with the caterer.

Corporate Diwali Gifts: Budget and Delivery

Set the gift budget independently from the party budget. Decide whether the same entitlement applies to employees who are on leave, working remotely or unable to attend.

Options include regional sweets, dry-fruit boxes, useful desk accessories, artisan products and gift vouchers with clear redemption terms. Review food preferences, product quality, shelf life and delivery needs before ordering.

For example, 250 gifts at an assumed ₹800 each cost ₹2 lakh before packaging, delivery and applicable taxes. If you replace the ₹500 gift allowance in the hotel example with ₹800, increase the gift line by ₹75,000 and recalculate contingency and taxes.

Approve a sample, verify the recipient list and record distribution. Arrange remote deliveries separately, with address access limited to the people handling fulfilment.

Sample Office Diwali Celebration Agenda

This three-hour programme suits a working-day afternoon. Setup and testing should finish before employees arrive.

Time	Programme
3:00 p.m.	Welcome refreshments and photographs
3:20 p.m.	Host welcome and brief leadership thank-you
3:35 p.m.	Team activity or festive quiz
4:05 p.m.	Workshop stations and informal interaction
4:45 p.m.	Employee performances or a short live act
5:15 p.m.	High tea and appreciation messages
5:45 p.m.	Gifts and closing photographs
6:00 p.m.	Close and scheduled clearance

If a religious ceremony is planned, allocate a separate optional slot. For shift-based teams, repeat suitable activities and coordinate food access with operations managers.

Sample Hotel Diwali Party Agenda

This example provides a four-hour celebration with dinner and entertainment. Confirm the actual sound and closing permissions for the venue before issuing invitations.

Time	Programme
6:00 p.m.	Guest arrival, registration and welcome drinks
6:30 p.m.	Ballroom welcome and short opening act
6:45 p.m.	Leadership message and team appreciation
7:00 p.m.	Hosted interaction or employee performance
7:30 p.m.	Main live entertainment
8:15 p.m.	Dinner opens and networking continues
9:00 p.m.	DJ or a final entertainment set
9:40 p.m.	Closing message and transport announcements
10:00 p.m.	Planned guest departure

Avoid placing a long awards ceremony inside the evening unless recognition is a central objective. If many employees need to be recognised, plan a separate session or a carefully timed segment.

Corporate Diwali Party Planning in Chandigarh and Mohali

For a Tricity event, select the venue around employee travel, the required layout and production access. Compare Chandigarh, Mohali and nearby options using the same written brief.

Our corporate event venue guide for Chandigarh and Mohali can help with initial research. Confirm current availability, capacity and commercial terms directly for your event.

Pay particular attention to:

• Employee travel: Identify the main office and residential pickup areas before selecting shuttle routes.

• Production access: Confirm when vendors can unload, install, rehearse and dismantle.

• Local requirements: Check permissions for the actual venue jurisdiction; do not carry assumptions between Chandigarh and Punjab.

• Outdoor comfort: Include an indoor fallback where required and review weather and air quality close to the date.

• Artist logistics: Coordinate travel, hotel rooms, local transfers and sound checks in one schedule.

Events Cookie’s Mohali team can coordinate these elements alongside the décor, catering, entertainment and on-ground event programme.

An Eight-Week Diwali Party Planning Timeline

Use this as a working schedule for a local celebration. Begin earlier when the plan includes a large guest list, complex fabrication or a headline artist.

When	Priority decisions and actions
7–8 weeks before	Approve the objective, audience, budget ceiling and two possible dates; appoint an internal decision-maker
5–6 weeks before	Confirm the venue or office space, organiser, entertainment scope and commercial terms
4 weeks before	Issue invitations; approve décor, menu direction, activities and gift samples; review permissions
2–3 weeks before	Track RSVPs; confirm transport, dietary needs, artist requirements and the programme
Final week	Confirm the food guarantee, gifts, vendor schedule, scripts, contact list and backup arrangements
Event day	Complete setup checks and rehearsals; brief teams; manage arrivals, programme, food and departures
Within 2–3 working days	Collect feedback, reconcile attendance and expenses, distribute remaining gifts and record improvements

If the date is close, simplify the scope to match the available preparation time. A clear programme with dependable suppliers is easier to execute than a late collection of unrelated additions.

Permissions and Venue Requirements

Assign responsibility for each applicable permission in writing. The client, venue, organiser and entertainment team should agree who obtains it and when it must be confirmed.

Music Use

Live and recorded music can involve different rights. IPRS publishes licensing options for musical and literary works. PPL India’s guidance distinguishes event use of recordings in its repertoire from annual background-music licensing. Review the actual music use and relevant rights; a general venue arrangement may not cover your event. IPRS licensing information, PPL India licensing FAQ.

Sound, Timings and Alcohol

Confirm applicable sound permissions, volume limits and closing conditions with the venue and relevant local authority. Do not assume a festival automatically provides an extension. The CPCB noise-pollution rules page provides the national regulatory reference.

Where alcohol is planned, ask the venue to confirm the applicable excise licence or event permission, sourcing rules and service conditions for that location.

Setup and Guest Safety

Keep exits and circulation routes clear, secure cables and have the venue and production team approve electrical loads and structures. Identify the person responsible for emergencies and guest assistance.

A celebration built around lighting, performances and activities can avoid the added risks and restrictions associated with fireworks. Do not add pyrotechnics or special effects without specific venue approval and qualified assessment.

Corporate Diwali Party Checklist

Brief and Budget

• Audience, guest count and family policy agreed

• Date checked against leave and shift schedules

• Budget ceiling, taxes and contingency recorded

• One internal decision-maker appointed

• Written scope, payment and cancellation terms approved

• Extra-cost approval process agreed

Venue and Production

• Usable capacity and complete layout checked

• Setup, rehearsal and dismantling access confirmed

• Décor, stage, sound and lighting scope approved

• Artist technical and hospitality requirements matched to the budget

• Power, cables, exits and guest routes checked

• Weather fallback agreed where required

Guests, Food and Gifts

• RSVP list and adult/child counts updated

• Dietary and accessibility requirements collected

• Menu, service plan and food guarantee confirmed

• Gift sample, recipient list and delivery plan approved

• Registration, signage and guest help desk arranged

• Departure transport and remote-employee arrangements confirmed

Programme and Permissions

• Host script and leadership remarks approved

• Activities and employee performances timed

• Artist contract, travel and sound check confirmed

• Music permissions and sound conditions reviewed

• Food, alcohol and venue requirements confirmed as applicable

• Emergency contacts and team responsibilities shared

Event Closure

• Venue handover and equipment clearance completed

• Remaining gifts distributed

• Photographs reviewed before sharing

• Employee feedback collected

• Vendor invoices and final expenses reconciled

• Improvements recorded for the next celebration

How to Control Costs Without Losing the Celebration

Protect the guest experience first. Prioritise food service, comfortable seating, clear sound and a programme people can enjoy. Decide which decorative features are secondary.

Use one main visual feature. A strong entrance or photo area can give the event an identity without decorating every surface.

Compare equivalent quotations. Give every supplier the same guest count, timings, menu assumptions and production brief. Request a clear inclusion and exclusion list.

Choose entertainment that fits the room. A compact ensemble may suit a conversation-focused dinner. A full concert requires a different production and audience plan.

Confirm decisions on time. Late artwork, gift changes and extra performances can create rush charges and overtime. Set approval deadlines and document changes.

Track the final cost and response. Record attendance, cost per attendee, food and entertainment feedback, transport issues and budget variance. These measures give next year’s team a stronger starting point.

Plan Your Corporate Diwali Party with Events Cookie

Events Cookie provides corporate event planning and execution across India, with a team based in Mohali. We can coordinate venue research, budgeting, festive décor, stage production, artists, catering, registration, transport, hospitality and photography within an agreed scope.

Whether you are planning an office afternoon, a hotel dinner or a larger Diwali gala, begin with a brief that makes the main decisions clear.

For a tailored proposal, share:

• Preferred date and one alternative

• City and venue status

• Expected employee and family attendance

• Office celebration, dinner or gala format

• Programme duration and entertainment preferences

• Food, bar, gifts and transport requirements

• Budget ceiling and whether it includes taxes

Call or WhatsApp: +91 9855555352
Email: contact@eventscookie.com
Website: www.eventscookie.com

Office: 6th Floor, C-205, Phase 8B, Industrial Area, Sector 74, Sahibzada Ajit Singh Nagar, Punjab – 140307

Frequently Asked Questions

How much should we budget for a corporate Diwali party?

Calculate the budget from the guest count, venue, food, production, entertainment, gifts and management scope. This guide’s illustrative examples total ₹2.81 lakh for 100 office guests, ₹14.80 lakh for a 250-person hotel dinner and ₹37.95 lakh for a 500-person gala, including contingency and excluding taxes. They are examples, not fixed packages.

When should we book a corporate Diwali party for 2026?

For a local event, aim to begin six to eight weeks before your chosen date. Allow more time for a large gala, custom production or celebrity booking. Diwali is on 8 November 2026, so check employee leave plans before selecting the party date.

What are good office Diwali celebration ideas?

A short hosted programme, team rangoli activity, diya-painting workshop, gratitude wall, voluntary talent showcase and high tea can work well. Choose activities around the available space, employee preferences and working schedule.

Is an office party cheaper than a hotel party?

It can be, particularly when suitable space and equipment already exist. Compare the complete cost, including furniture, catering, housekeeping, production and coordination. A hotel package may include services that must be arranged separately at the office.

Can we organise a Diwali party without a celebrity performer?

Yes. A good anchor, local band, acoustic act, comedian or DJ can provide a complete entertainment programme. Match the act to the audience and event format, and check its technical requirements before booking.

Should employee gifts be included in the party budget?

Show gifts as a separate line, even when they sit within the overall celebration budget. Include packaging, delivery and employees who will not attend the party. This makes the cost and distribution policy clear.

What changes if employees bring their families?

Collect separate adult and child counts, review catering terms, offer appropriate activities and plan accessible seating and transport. If a supervised children’s area is offered, define staffing, registration and collection arrangements.

Do corporate Diwali parties need music permission?

Permission may be needed for the music and rights involved. Confirm the event’s live and recorded music use, the relevant repertoire and who obtains the required licences. Review the IPRS and PPL guidance linked in the permissions section rather than assuming the venue’s background arrangement covers the programme.

Can Events Cookie organise a Diwali party in Chandigarh or Mohali?

Yes. Events Cookie can coordinate corporate Diwali celebrations in Chandigarh, Mohali and other Indian cities, including venue planning, décor, entertainment, catering, production and event-day management, subject to the agreed scope and availability.

Budget and Planning Note

All budget figures are illustrative planning assumptions, not supplier quotations, market averages or confirmed Events Cookie prices. Replace them with written quotations for your city, date and scope. The examples exclude taxes, alcohol, celebrity fees, overnight accommodation and long-distance travel.

Confirm permissions and operating conditions for the actual venue and event. Licensing summaries provide general planning information; obtain case-specific advice where needed.